HR & Office Manager

Join our team and become the reliable force behind our growing high-tech scale-up

Job title: HR & Office Manager 

Appointment: Full-time (part-time negotiable) 

Starting date: As soon as possible 

Location: Enschede, The Netherlands

Are you the proactive, communicative and organizational rock we’re looking for?

IamFluidics is seeking a highly motivated and detail-oriented HR & Office Manager. As HR & Office Manager, you will operate at the intersection of HR, office, and facility management. In this diverse role, you will support our colleagues, optimize internal processes, and ensure a professional and pleasant working environment. You will be the first point of contact for employees, suppliers, and partners, as well as a trusted sparring partner for the management team. Your work will help keep our organization running smoothly and people-focused.

What you’ll do

In this role, you’ll be the heartbeat of our organization — ensuring people feel supported, processes run smoothly, and the office feels like a place where everyone can thrive. From HR to daily operations, you’ll have a direct impact on the well-being of our team and the success of our mission.

HR responsibilities

• Manage HR administration, including contracts, absenteeism, and personnel files

• Handle incoming HR-related questions via the HR mailbox

• Improve and implement HR processes in line with Dutch legislation

• Lead the recruitment process and coordinate onboarding of new employees

• Act as a sparring partner to management on HR-related topics

• Perform monthly payroll checks and flag any inconsistencies

Office management responsibilities

• Serve as point of contact for facility partners and internal communications

• Order office supplies and maintain a clean, functional work environment

• Support purchasing and procurement processes

• Manage access passes, keys, and safety procedures (BHV)

• Organize team events, lunches, and internal gatherings

• Perform basic IT support (e.g. account access, laptop prep, Eduroam requests)

About you

Experience required

• 3–5 years of experience in a similar HR and/or office management role

• Proven track record in improving and implementing HR or operational processes

• Comfortable working in a dynamic, fast-growing (tech) environment

• Experience advising or supporting management on HR-related topics

• Basic knowledge of the Dutch “Wet Poortwachter” is a plus

Skills and general requirements

• Fluent in Dutch and English (written and spoken)

• Strong organizational and multitasking abilities

• Proactive, hands-on, and solution-oriented mindset

• Excellent interpersonal and communication skills

What’s in it for you?

At IamFluidics, you’ll play a pivotal role in shaping the culture, structure, and daily rhythm of our team. This position offers the opportunity to take ownership, drive meaningful improvements, and support a dynamic high-tech environment. Join our passionate team, where your work behind the scenes creates lasting impact across the entire organization.

• Make great impact while working at fast pace high-tech environment and dynamic site;

• Be part of a highly skilled and passionate multidisciplinary team and work on disruptive technical innovations;

• Receive attractive compensation with the possibility to participate in IamFluidics’ success;

• Develop your personal and professional skills;

• Enjoy a flexible and all-inclusive workplace;

• 25 vacation days (based on full time);

• Possibility to develop your personal and professional skills;

• A unique opportunity to participate from an early stage to make a company grow;

• Make great impact while working at fast pace high-tech environment and dynamic site.

Application Process

Ready to take the next step in your career? Send in your CV and motivation letter via button APPLY below before May 1st 2025. Become part of a team where people and operational excellence are at the heart of everything we do!

About IamFluidics

IamFluidics® is a pioneering high-tech company that develops microencapsulation solutions for life science applications. Our patented microparticle technologies enable the creation of next-gen products for (3D) cell culture, biologic long-acting release injectables, and novel enteric microcapsules. Our mission is to deliver high-performance and healthier microencapsulation solutions to improve people’s lives and protect our planet. We achieve this by focusing on biocompatible, plastic-free, and scalable technologies. “We revolutionize microparticles.”

About you

Experience required

• 3–5 years of experience in a similar HR and/or office management role

• Proven track record in improving and implementing HR or operational processes

• Comfortable working in a dynamic, fast-growing (tech) environment

• Experience advising or supporting management on HR-related topics

• Basic knowledge of the Dutch “Wet Poortwachter” is a plus

Skills and general requirements

• Fluent in Dutch and English (written and spoken)

• Strong organizational and multitasking abilities

• Proactive, hands-on, and solution-oriented mindset

• Excellent interpersonal and communication skills